Labor relations require a series of rules to guide the behavior and activities of the people who make up the work team. Work internal regulation is one of the ways to do it.

What is an internal regulation?

It is a set of rules that both the employer and the worker must comply with, in the workplace, to maintain respectful labor relations, as well as to achieve good functioning, that facilitates the organization and coexistence of the workplace. The regulation must include all the necessary and convenient norms according to each company’s nature to ensure the workers’ safety.

How to define the necessary rules for the proper functioning of the company?

Through a preventive labor law. This consists of carrying out a legal diagnosis of the company with the aim of innovating both the services offered, as well as the internal management of the company, to obtain the benefits and results that the company considers, as the reduction of labor conflicts. This is done through a study of a present situation or a situation that may arise in the future, which the company wants to avoid and identify problems that cause this situation so that more favorable behaviors can be established.

Once the company has already identified what these behaviors are, the next step is to establish rules, both to prevent the behaviors from being repeated and to establish disciplinary sanctions if they occur; hence the importance of an Internal Labor Regulation, since this is the document where the rules that will serve to avoid situations not desired by the company are reflected.

What are the basic requirements of a regulation?

• Name or business name of the company and activity carried out.
• Working hours and schedules, rest periods, and weekly rest arrangements.
• Salary system.
• Position of persons exercising authority.
• Disciplinary measures, their application, and the policies against harassment and/or bullying.
• Vacations, holidays, and Christmas bonus.
• Obligations and prohibitions of the worker.
• Control of attendance records, late arrivals, and job abandonment.

It is important to point out that the Ministry of Social Security Labor is the entity in charge of regulating the procedure that must be carried out so that an internal regulation can be applied in a company. What is the procedure?

1. Presentation of the request for the Internal Regulations before the MTSS.
2. Approval and generation of a digital user for the employer.
3. Answer questions made by the MTSS about the line of business.
4. Elaboration of the Regulation.
5. Approval of the regulation by the employer.
6. Approval of the regulation by the Workers’ Committee.

If you require legal advice on preventive labor law and the implementation of internal labor regulations, at ERP Lawyers we have a team of experts who can guide and collaborate in this matter. We invite you to contact us at info@erplawyers.com